All articles undefined title text-primaryText-400 text-4xl mt-10 mb-4 md:text-5xl md:mt-12">Create an RSVP Form Using Google Forms - 7 Steps
Last Updated: Mon May 06 2024
By: Matt Hayes
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">Planning an event and need a hassle-free way to manage RSVPs? Google Forms is your go-to solution.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">In just seven simple steps, you can create a professional RSVP form that streamlines your guest management process.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">Whether it's a wedding, conference, or birthday party, our guide will show you how to efficiently gather and track responses, ensuring your event planning is as smooth as possible.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">Let's dive into creating an RSVP form that makes both organizing and responding a breeze!undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">Steps:- Access Google Forms and Select RSVP Template
- Customize the RSVP Form Template
- Add or Edit Questions
- Adjust Form Appearance
- Adjust Form Settings
- Share Your Form
- Manage and Track Responses
undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 1: Access Google Forms and Select RSVP Template
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text text-black text-md leading-snug w-full md:text-lg mb-4">1. Open Google Forms: Launch your web browser and navigate to forms.google.com. This is the direct link to Google Forms.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">2. Locate the RSVP Template: On the Google Forms homepage, you'll find a variety of templates. Look for the RSVP template, which is specifically designed for event responses. Select it:
undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 2: Customize the RSVP Form Template
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text text-black text-md leading-snug w-full md:text-lg mb-4">1. Rename the Form: Click on ‘Event RSVP’ to rename your form. Use a clear and descriptive title, such as the name of your event followed by 'RSVP'. For example, '10th Anniversary RSVP' or 'Scott’s Birthday RSVP':
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text text-black text-md leading-snug w-full md:text-lg mb-4">2. Update Event Details: In the section below the title, add or edit important details like the event address, contact information (phone number, email), and social media handles if relevant:
undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 3: Add or Edit Questions
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text text-black text-md leading-snug w-full md:text-lg mb-4">1. Review Pre-Set Questions: The RSVP template comes with a standard set of questions. Review these to see if they align with your event's requirements:
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text text-black text-md leading-snug w-full md:text-lg mb-4">If a pre-set question is not applicable, click on the question and then the ‘Bin’ icon to delete it:
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text text-black text-md leading-snug w-full md:text-lg mb-4">2. Edit Existing Questions: Click on any question you wish to modify. You can change the wording, question type (like multiple choice, short answer, date, time), and answer options.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">3. Add New Questions: Click on the + icon to insert additional questions:
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text text-black text-md leading-snug w-full md:text-lg mb-4">Consider including queries about:- Guest attendance confirmation
- Names of guests and any plus-ones
- Meal preferences and dietary restrictions
- Accommodation and travel arrangements
- Song requests or other event-specific inquiries
- Provide Flexible Answer Options: For each question, click on “add Other” to include an ‘Other’ option to allow guests to provide custom responses:
undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 4: Adjust Form Appearance
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text text-black text-md leading-snug w-full md:text-lg mb-4">Click on the "Customize Theme" button (paint palette icon) in the top-right corner.
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text text-black text-md leading-snug w-full md:text-lg mb-4">Here, you can modify the text style, color scheme, font, and background images.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">1. Add a Header Image: From the "Customize Theme" menu, click “image uploaded”:
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text text-black text-md leading-snug w-full md:text-lg mb-4">Here you’ll have a template of themes you can choose from. You can also upload your own picture or select from your Google Photos:
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text text-black text-md leading-snug w-full md:text-lg mb-4">2. Select Color Scheme: Choose from the available color options or create a custom color scheme (by clicking the plus ‘+’ sign) that matches your event's theme:
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text text-black text-md leading-snug w-full md:text-lg mb-4">3. Adjust Font Style and Size: Customize the font style and size for the header, questions, and answers to make your form more engaging:
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text text-black text-md leading-snug w-full md:text-lg mb-4">4. Insert Images: To add images to specific questions (like for a menu), click the image icon next to the question and choose or upload a picture:
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text text-black text-md leading-snug w-full md:text-lg mb-4">5. Embed Videos: Click on the "Video" button to add a video by pasting the URL or uploading from your computer.
undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 5: Adjust Form Settings
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text text-black text-md leading-snug w-full md:text-lg mb-4">Go to the "Settings" tab to manage 'Responses', 'Presentation', and 'Defaults'.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">1. Manage Responses: In the 'Responses' section, choose how to receive and protect responses, including options for response editing and limiting the number of responses:
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text text-black text-md leading-snug w-full md:text-lg mb-4">2. Presentation Options: In the 'Presentation' section, you can add a progress bar, customize the confirmation message, and decide on the form's display style:
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text text-black text-md leading-snug w-full md:text-lg mb-4">3. Set Defaults: Under 'Form defaults', set options like collecting email addresses by default. In 'Question defaults', you can make questions required by default:
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text text-black text-md leading-snug w-full md:text-lg mb-4">4. Custom Confirmation Message: Edit the confirmation message to thank respondents or redirect them to another form or website.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">In the Settings tab, go to the ‘Presentation’ section. Click on the ‘Edit’ button and say something nice to the respondents:
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text text-black text-md leading-snug w-full md:text-lg mb-4">3. Custom confirmation messages you can use:undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">i. Thank you for your response! Your details have been successfully recorded. We look forward to seeing you at the event.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">ii. Your RSVP is now in the stars! We're thrilled to count you in. Prepare for an unforgettable experience where joy, laughter, and memories await. See you there!undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">iii. Brace yourself, an epic adventure awaits! Thanks for hitting that 'Yes' button – your RSVP has been captured by party elves. Get ready for a day/night of legendary fun. P.S. Dancing shoes recommended, party hats optional!undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 6: Share Your Form
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text text-black text-md leading-snug w-full md:text-lg mb-4">Once your RSVP form is ready, the next step is to share it with your invitees. Google Forms offers several convenient ways to distribute your form:undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Via Email
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text text-black text-md leading-snug w-full md:text-lg mb-4">You can Send RSVPs Directly Through Email. Click on the 'Send' button at the top-right corner of your form:
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text text-black text-md leading-snug w-full md:text-lg mb-4">Enter the email addresses of your guests in the pop-up window. You can add a personalized message for a more personal touch:
undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Via URL
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text text-black text-md leading-snug w-full md:text-lg mb-4">1. Create a Shareable Link: Click on the 'Send' button at the top-right corner of your form, navigate to the 'Link' section. Check the 'Shorten URL' box to create a more manageable link.
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text text-black text-md leading-snug w-full md:text-lg mb-4">2. Copy and Share the Link: Copy the shortened link and share it via text, SMS, messaging apps like WhatsApp, iMessage, Telegram, or even through a QR code:
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text text-black text-md leading-snug w-full md:text-lg mb-4">3. Generate a QR Code (Optional): Use a reliable QR code generator to create a QR code for your form link, making it easy for guests to access the form by scanning the code.undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Via Social Media
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text text-black text-md leading-snug w-full md:text-lg mb-4">For public events, sharing your RSVP form on social media platforms like Facebook and Twitter can be effective.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">In the 'Send' window, click on the respective icons to share your form directly on these platforms:
undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Embed on Your Website
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text text-black text-md leading-snug w-full md:text-lg mb-4">Embed the Form: If you have a website or blog, you can embed the RSVP form directly onto your site.undefined
text text-black text-md leading-snug w-full md:text-lg mb-4">As always, open the ‘Send’ window and click on the HTML icon:
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text text-black text-md leading-snug w-full md:text-lg mb-4">Now copy the code to paste it on your site HTML code:
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text text-black text-md leading-snug w-full md:text-lg mb-4">You should see this form on your site set up correctly.undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">Step 7: Manage and Track Responses
undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Viewing Responses
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text text-black text-md leading-snug w-full md:text-lg mb-4">1. Access the Responses Tab: Click on the 'Responses' tab at the top of your form page to view a summary of all the responses:
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text text-black text-md leading-snug w-full md:text-lg mb-4">2. Review Individual Responses: In the 'Responses' tab, head over to ‘Individual’:
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text text-black text-md leading-snug w-full md:text-lg mb-4">You can see each guest's response in detail, helping you track who will be attending and their specific requirements.undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Setting Up Notifications
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text text-black text-md leading-snug w-full md:text-lg mb-4">To stay updated with new responses, click on the three-dot icon (right beside the Google sheet link option) in the 'Responses' tab:
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text text-black text-md leading-snug w-full md:text-lg mb-4">And select ‘Get email notifications for new responses’:
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text text-black text-md leading-snug w-full md:text-lg mb-4">This ensures you're promptly notified whenever someone submits a response.undefined title text-primaryText-400 text-2xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-3xl">Organizing Responses
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text text-black text-md leading-snug w-full md:text-lg mb-4">For better organization, click on the Google Sheets icon in the 'Responses' tab to link your form with a spreadsheet:
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text text-black text-md leading-snug w-full md:text-lg mb-4">This allows you to manage all responses in a more structured format:
undefined title text-primaryText-400 text-3xl mt-10 mb-6 md:mt-12 md:mb-8 md:text-4xl">FAQs
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Q: Does Google have an RSVP function?
A: Access RSVP templates on forms.google.com or Google's homepage. Find the RSVP template for creating your form in Google Forms.
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Q: How do I track RSVPs in Google Forms?
A: Open your RSVP Form, and click 'Responses' for a summary. Enable 'Get email notifications for new responses' for updates on new entries. You can also link to a Google Sheet from the responses tab to manage RSVPs in an organized way.
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Q: What is the full form of RSVP in Google forms?
A: RSVP in Google Forms stands for 'Répondez s'il vous plaît', a French phrase meaning 'Please respond', used for managing event responses.
