How to Make a Sign up Sheet on Google Forms

Last Updated: Wed Nov 20 2024

In 8 simple steps, this guide will show you how to make a sign up sheet on Google Forms.

Managing event registrations, volunteer sign-ups, or any activity requiring participant information is easy with this method.

So let’s dive in and create your sign up sheet on Google Forms!

Steps:

Create a New Blank Form
Name the Form and Add a Description
Insert Fields for Names and Email Addresses
Incorporate a Dropdown for Time Slot Selection
Apply Response Validation for Email Input
Preview and Test the Form
Distribute the Form
Monitor Sign-Up Entries

Step 1: Create a New Blank Form

Open Google Forms. Click on the ‘+’ icon to create a fresh, untitled form.

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Step 2: Name the Form and Add a Description

Click on the "Untitled form" field at the top to enter a title.

Below the title, add a brief description or instructions, such as "Please fill out this form to sign up for the event".

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Step 3: Insert Fields for Names and Email Addresses

Click on the "Add Question" button to start adding fields.

Type "First Name" in the question field. Ensure the 'Short answer' type is selected.

Click the "Add Question" button again.

Type "Last Name" and ensure 'Short answer' is selected.

Click "Add Question". Type "Email Address" in the question field.

question field on google form where “Email Address” in the question field and “Short answer” in the question type

Note: Turn on the 'Required' toggle for all the questions. So that the respondents cannot submit the form without answering any questions.

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Step 4: Incorporate a Dropdown for Time Slot Selection

Click on "Add Question" again and create a field named "Preferred Time Slot."

Select the 'Dropdown' question type and enter the available time slots as options, making it easy for participants to choose their preferred slot.

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Step 5: Apply Response Validation for Email Input

Click on the three dots (options) on the email question and select 'Response validation'.

Choose 'Text' and then 'Email' to ensure participants input a valid email address format.

red rectangle highlights ‘Text’ and ‘Email’ dropdown

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Step 6: Preview and Test the Form

Click on the eye-shaped ‘Preview’ icon at the top right to see how your form will appear to participants. Test all fields to ensure they work as expected.

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Step 7: Distribute the Form

Once satisfied with your form, click on the "Send" button in the top right corner to distribute.

Via Email: Enter the recipient's email address, subject, and message, then click ‘Send’.

Via Link: Click on the 'Link' icon, copy the link, and share it through messages, social media, etc.

Embed in Webpage: Click on the '< >' icon to get the embed code and paste it into your webpage's HTML.

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Step 8: Monitor Sign-Up Entries

Click on the ‘Responses’ tab at the top of your form to monitor and review the entries.

Optionally, link your responses to a Google Sheet for more detailed analysis by clicking on the green Sheets icon.

By following these steps, you'll have a professional and functional sign-up sheet ready to go.

Google Forms makes the process straightforward, and with this guide, you can ensure that your form is optimized for ease of use and efficiency.

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Finished!