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How to Make a Sign up Sheet on Google Forms

Last Updated: 20 November 2024

By: Prokhor Sikder

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In 8 simple steps, this guide will show you how to make a sign up sheet on Google Forms.

Managing event registrations, volunteer sign-ups, or any activity requiring participant information is easy with this method.

So let’s dive in and create your sign up sheet on Google Forms!

Steps:

  1. Create a New Blank Form
  2. Name the Form and Add a Description
  3. Insert Fields for Names and Email Addresses
  4. Incorporate a Dropdown for Time Slot Selection
  5. Apply Response Validation for Email Input
  6. Preview and Test the Form
  7. Distribute the Form
  8. Monitor Sign-Up Entries

Step 1: Create a New Blank Form

Open Google Forms. Click on the ‘+’ icon to create a fresh, untitled form.

red arrow pointing to “Blank form” icon
red arrow pointing to “Blank form” icon
Next step

Step 2: Name the Form and Add a Description

Click on the "Untitled form" field at the top to enter a title.

red arrow pointing to "Untitled form"
red arrow pointing to "Untitled form"

Below the title, add a brief description or instructions, such as "Please fill out this form to sign up for the event".

red arrow pointing to “Form description”
red arrow pointing to “Form description”
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Step 3: Insert Fields for Names and Email Addresses

Click on the "Add Question" button to start adding fields.

red arrow pointing to "Add Question" button
red arrow pointing to "Add Question" button

Type "First Name" in the question field. Ensure the 'Short answer' type is selected.

red arrow pointing to “First Name” in the question field and another red arrow pointing to “Short answer” in the question type
red arrow pointing to “First Name” in the question field and another red arrow pointing to “Short answer” in the question type

Click the "Add Question" button again.

red arrow pointing to "Add Question" button
red arrow pointing to "Add Question" button

Type "Last Name" and ensure 'Short answer' is selected.

red arrow pointing to “Last Name” in the question field and another red arrow pointing to “Short answer” in the question type
red arrow pointing to “Last Name” in the question field and another red arrow pointing to “Short answer” in the question type

Click "Add Question". Type "Email Address" in the question field.

question field on google form where “Email Address” in the question field and “Short answer” in the question type
question field on google form where “Email Address” in the question field and “Short answer” in the question type

Note: Turn on the 'Required' toggle for all the questions. So that the respondents cannot submit the form without answering any questions.

red arrow pointing to ‘Required’ toggle when its on
red arrow pointing to ‘Required’ toggle when its on
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Step 4: Incorporate a Dropdown for Time Slot Selection

Click on "Add Question" again and create a field named "Preferred Time Slot."

red arrow pointing to “Preferred Time Slot.” in the question field
red arrow pointing to “Preferred Time Slot.” in the question field

Select the 'Dropdown' question type and enter the available time slots as options, making it easy for participants to choose their preferred slot.

red arrow pointing to ‘Dropdown’ in question field
red arrow pointing to ‘Dropdown’ in question field
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Step 5: Apply Response Validation for Email Input

Click on the three dots (options) on the email question and select 'Response validation'.

red arrow pointing to 'Response validation'
red arrow pointing to 'Response validation'

Choose 'Text' and then 'Email' to ensure participants input a valid email address format.

red rectangle highlights ‘Text’ and ‘Email’ dropdown
red rectangle highlights ‘Text’ and ‘Email’ dropdown
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Step 6: Preview and Test the Form

Click on the eye-shaped ‘Preview’ icon at the top right to see how your form will appear to participants. Test all fields to ensure they work as expected.

red arrow pointing to ‘eye’ icon
red arrow pointing to ‘eye’ icon
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Step 7: Distribute the Form

Once satisfied with your form, click on the "Send" button in the top right corner to distribute.

red arrow pointing to ‘Send’ button
red arrow pointing to ‘Send’ button

Via Email: Enter the recipient's email address, subject, and message, then click ‘Send’.

Click on the 'Link' icon, copy the link, and share it through messages, social media, etc.

Click on the '< >' icon to get the embed code and paste it into your webpage's HTML.

red arrow respectively pointing to email icon, link icon and embed in website icon
red arrow respectively pointing to email icon, link icon and embed in website icon
BackNext step

Step 8: Monitor Sign-Up Entries

Click on the ‘Responses’ tab at the top of your form to monitor and review the entries.

red arrow pointing to ‘Responses’ tab
red arrow pointing to ‘Responses’ tab

Optionally, link your responses to a Google Sheet for more detailed analysis by clicking on the green Sheets icon.

red arrow pointing to “Google sheet” icon
red arrow pointing to “Google sheet” icon

By following these steps, you'll have a professional and functional sign-up sheet ready to go.

Google Forms makes the process straightforward, and with this guide, you can ensure that your form is optimized for ease of use and efficiency.

Back

Finished!

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