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7 Best Microsoft Forms Alternatives (2024)

Last Updated: Thu Apr 11 2024

While Microsoft Forms is a widely used tool, it falls short in areas like advanced customization, diverse integration options, and in-depth analytics capabilities.

For businesses and individuals seeking more tailored solutions, these limitations necessitate exploring alternatives. Choosing the right form builder is crucial for effective data collection and user engagement.

This article guides you through the top 7 alternatives to Microsoft Forms, helping you find a tool that aligns perfectly with your specific needs.

Why Look for a Microsoft Forms Alternative?

Despite its popularity, Microsoft Forms often encounters limitations in customization, feature depth, and integration capabilities. Users seeking advanced functionalities like API access, diverse payment integrations, or robust compliance with data protection regulations might find Microsoft Forms inadequate.

Additionally, the need for more comprehensive analytics and customer support is a common hurdle. These gaps highlight the importance of exploring form builders that offer a richer feature set, flexible customization, and tailored pricing plans to meet diverse user requirements.

This exploration is key to enhancing data collection efficiency and user experience.

Top 7 Alternatives to Microsoft Forms:

1. Supatool

Supatool Overview

Supatool is a form builder designed for user-friendly experiences, focusing on intuitive design and efficiency. It caters to both novice and experienced users, offering a balance between simplicity and advanced functionalities.

Supatool Key Features

  • Intuitive Form Builder: Drag-and-drop interface for easy form creation.

  • Customizable Templates: Wide range of templates adaptable to various needs.

  • Real-Time Analytics: Instant insights into form performance and user engagement.

  • Multi-Platform Integration: Seamless integration with popular platforms and services.

  • Advanced Security Features: Ensures data protection and privacy.

  • Responsive Design: Forms are optimized for all devices.

Supatool Pros

  • User-Friendly Interface: The drag-and-drop interface simplifies form creation.

  • Customization Options: Offers ample opportunities for personalizing forms.

  • Scalability: Suitable for businesses of all sizes due to its adaptable nature.

  • Efficient Data Management: Allows for effective organization and analysis of data.

Supatool Cons

  • Focused Feature Set: While specializing in core areas, it might lack some niche features.

  • Limited Third-Party Integrations: Compared to some competitors, integration options are fewer.

Supatool Pricing

Starter: $49 p/mo

Business: $249 p/mo

Enterprise: Custom

Microsoft Forms vs Supatool

Matter of DifferenceMicrosoft FormsSupatool
Feature SetAI-driven recommendations, real-time charts, media embedding in quizzes.Drag-and-drop interface, real-time analytics, advanced security, responsive design.
User Interface & ExperienceSeamless integration with Microsoft products, professional form appearance.User-friendly drag-and-drop interface, customizable templates for ease of use.
Customization OptionsIntuitive design editor with customizable themes.Extensive customization with adaptable templates and design options.
Pricing & PlansRanges from $6 to $22 per user/month, depending on the plan.Starter at $49 p/mo, Business at $249 p/mo, Enterprise with custom pricing.
Customer Support & ResourcesLimited by no folder organization and lack of rich text editing.Focused feature set and limited third-party integrations might restrict some users.

2. Cognito Forms

Cognito Forms Overview

Cognito Forms is a versatile form builder that enables the creation of complex and detailed forms. It's known for its robust data collection capabilities and compliance with various data protection regulations.

Cognito Forms Key Features

  • Detailed Form Building: Allows for the creation of intricate and comprehensive forms.

  • Compliance Standards: Adheres to HIPAA, GDPR, and CCPA regulations.

  • Payment Integration: Supports various payment gateways for transactions.

  • Conditional Logic: Advanced logic for dynamic form behavior based on user responses.

  • Entry Sharing: Enables sharing of form entries with ease.

  • Multi-User Collaboration: Supports team collaboration in form creation and management.

Cognito Forms Pros

  • Compliance with Major Data Protection Regulations: Ensures data safety and user trust.

  • Affordable Plans: Offers cost-effective solutions for various user needs.

  • Customizable Templates: Provides flexibility in form design and layout.

  • Efficient Customer Support: Reliable assistance for users' queries and issues.

Cognito Forms Cons

  • Limited Customer Support: Support options may be insufficient for some complex issues.

  • Complexity in Forms: Some users may find the advanced features challenging to navigate.

Cognito Forms Pricing

Individual: Free

Pro: $15 p/mo

Team: $35 p/mo

Enterprise: $99 p/mo

Cognito Forms Customer Ratings and Reviews:

G2: 4.5/5 (77+ reviews)

Capterra: 4.6/5 (82+ reviews)

Microsoft Forms vs Cognito Forms

Matter of DifferenceMicrosoft FormsCognito Forms
Feature SetBuilt-in AI, real-time insights, media options in quizzes.Detailed form building, compliance standards, payment integration.
User Interface & ExperienceDesigned for quick, professional form creation, Microsoft ecosystem integration.Compliance-focused, offers intricate form customization, supports multi-user collaboration.
Customization OptionsCustomizable themes, intuitive editor, but lacks rich text features.Advanced conditional logic, entry sharing, customizable templates.
Pricing & Plans$6 to $22 per user/month across various plans.Free to $99 p/mo across different plans, offering affordability.
Customer Support & ResourcesNo folder organization, lacks some editing features like bold, italic text.Limited support for complex issues, advanced features may be challenging for some users.

3. Formsite

Formsite Overview

Formsite is recognized for its robust and secure form building capabilities, offering a wide range of features for both simple and complex form needs. It's particularly known for its API access and versatile integration options.

Formsite Key Features

  • API Access: Allows for advanced customization and integration with other systems.

  • ReCAPTCHA Integration: Enhances security and prevents spam submissions.

  • Payment Integration: Supports various payment gateways for financial transactions.

  • Customizable Templates: Wide variety of templates for different form types.

  • Responsive Design: Forms are optimized for both desktop and mobile devices.

  • Data Export Options: Provides flexibility in exporting form data in multiple formats.

Formsite Pros

  • Free Entry-Level Plan: Offers a no-cost option with a 14-day Pro trial.

  • Advanced Security Features: Ensures data protection and user privacy.

  • Flexible Payment Options: Accommodates a variety of payment methods for users.

  • Comprehensive Form Customization: Allows for detailed and specific form designs.

Formsite Cons

  • Steep Pricing for Entry-Level Tiers: Higher cost compared to some competitors.

  • Design Limitations: Some users may find the design options less modern or intuitive.

Formsite Pricing

Deluxe: $21 p/mo

Pro 1: $34 p/mo

Pro 2: $59 p/mo

Pro 3: $84 p/mo

Enterprise: $209 p/mo

Formsite Customer Ratings and Reviews:

G2: 4.5/5 (29+ reviews)

Capterra: 4.5/5 (40+ reviews)

Microsoft Forms vs Formsite

Matter of DifferenceMicrosoft FormsFormsite
Feature SetSmart AI recommendations, real-time analytics, media options in quizzes.Advanced API access, ReCAPTCHA integration, diverse data export options.
User Interface & ExperienceSeamless integration with Microsoft suite, easy sharing of forms.Customizable templates with a responsive design, but may lack modern design elements.
Customization OptionsIntuitive editor, customizable themes but limited text editing features.Comprehensive customization options but some design limitations noted by users.
Pricing & PlansPlans range from $6 to $22 per user/month.Ranges from $21 to $209 per month, with a steeper entry-level price.
Customer Support & ResourcesNo folder organization, lacks advanced text editing featuresKnown for advanced security features, but higher costs at entry-level tiers.

4. Google Forms

Google Forms Overview

Google Forms is a widely-used tool for creating surveys and forms, renowned for its simplicity and integration with the Google ecosystem. It's an ideal choice for users looking for a straightforward and efficient form-building experience.

Google Forms Key Features

  • Editable Form Elements: Over 300 elements to customize forms.

  • Customizable Templates: Variety of templates for different use cases.

  • Google Workspace Integration: Seamless integration with Google Sheets, Docs, etc.

  • Real-Time Response Information: Instant insights into form submissions.

  • Data Analysis Tools: Integrated tools for analyzing form responses.

  • User-Friendly Interface: Easy-to-use for beginners and advanced users alike.

Google Forms Pros

  • Built-In Intelligence: Automated response validation and analysis.

  • Accessibility: Free to use with a Google account.

  • Simplicity: Intuitive design and ease of use.

  • Extensive Google Ecosystem Integration: Smooth operation with other Google services.

Google Forms Cons

  • Limited Customization: Fewer design and customization options compared to some rivals.

  • Basic Features: Lacks advanced functionalities of more specialized form builders.

Google Forms Pricing

Google Forms is free to use for individuals with a Google account. For advanced features and increased capacity, it is part of the Google Workspace subscription, the pricing of which can be found on the official Google Workspace website.

Google Forms Customer Ratings and Reviews:

Capterra: 4.7/5 (10716+ reviews)

Microsoft Forms vs Google Forms

Matter of DifferenceMicrosoft FormsGoogle Forms
Feature SetAI-driven insights, media embedding, instant reporting.Over 300 editable elements, real-time response information, Google Workspace integration.
User Interface & ExperienceProfessional-looking forms, smooth Microsoft ecosystem integration.User-friendly interface, simplicity, and Google ecosystem integration.
Customization OptionsOffers media options, but limited in rich text features.Customizable but with limited design options and basic features.
Pricing & PlansPricing varies from $6 to $22 per user/month.Free with a Google account, part of Google Workspace for advanced features.
Customer Support & ResourcesLacks folder organization and certain text editing capabilities.Accessibility and ease of use, but features may be too basic for advanced users.

5. Gravity Forms

Gravity Forms Overview

Gravity Forms stands out as a powerful form builder for WordPress websites, offering extensive customization and development options. It's particularly favored by users who need to build complex, feature-rich forms.

Gravity Forms Key Features

  • Full Control Over Form Configuration: Tailor forms to exact specifications.

  • Payment Integration: Accept payments through forms with various gateways.

  • Coupon Code Functionality: Integrate discount codes into payment forms.

  • Advanced Field Types: Provides a wide range of field options for detailed data collection.

  • Conditional Logic: Create dynamic forms that change based on user input.

  • WordPress Integration: Seamless integration with WordPress sites.

Gravity Forms Pros

  • Payment Acceptance Capability: Facilitates financial transactions directly through forms.

  • Coupon Code Integration: Enhances marketing capabilities with discount options.

  • Extensive Customization: Offers a high degree of control over form design and function.

  • Strong WordPress Compatibility: Ideal for WordPress website owners.

Gravity Forms Cons

  • High Price Point: One of the more expensive options in the market.

  • WordPress-Exclusive: Limited to WordPress users, not suitable for non-WordPress platforms.

Gravity Forms Pricing

Basic License: $59 p/year

Pro License: $159 p/year

Elite License: $259 p/year

Gravity Forms Customer Ratings and Reviews:

G2: 4.7/5 (227+ reviews)

Capterra: 4.7/5 (74+ reviews)

Microsoft Forms vs Gravity Forms

Matter of DifferenceMicrosoft FormsGravity Forms
Feature SetAI recommendations, media embedding, real-time insights.Extensive field types, conditional logic, WordPress integration.
User Interface & ExperienceSmooth operation within Microsoft ecosystem, intuitive design editor.Tailored form configuration, strong focus on WordPress compatibility.
Customization OptionsCustomizable themes, but lacks advanced text editing.Full control over form design, advanced customization capabilities.
Pricing & Plans$6 to $22 per user/month with various tiers.Annual pricing from $59 to $259, offering different levels of features.
Customer Support & ResourcesNo folder organization, lacks certain text editing features.High price point and WordPress-exclusive, limiting its use to WordPress users only.

6. Jotform

Jotform Overview

Jotform is a comprehensive form builder known for its flexibility and ease of use. It offers a wide range of features suitable for both simple and complex form needs, catering to various user segments.

Jotform Key Features

  • Extensive Template Library: A vast collection of customizable form templates.

  • Drag-and-Drop Builder: Simplifies the form creation process.

  • Advanced Form Fields: Supports a variety of fields for diverse data collection needs.

  • Payment Integration: Allows for processing payments directly through forms.

  • Mobile App: Manage forms and view responses on the go.

  • Integrations with Popular Tools: Compatible with many third-party services and platforms.

Jotform Pros

  • User-Friendly Interface: Ideal for beginners and advanced users.

  • Versatility: Suitable for a wide range of applications, from simple surveys to complex forms.

  • Robust Integration Options: Enhances functionality with various integrations.

  • Comprehensive Template Selection: Offers a plethora of design choices.

Jotform Cons

  • Limited Free Plan: The free version comes with restrictions that may impede some users.

  • Complexity: Some users might find the wide array of features overwhelming.

Jotform Pricing

Starter: Free

Bronze: $34 p/mo

Silver: $39 p/mo

Gold: $99 p/mo

Jotform Customer Ratings and Reviews:

G2: 4.7/5 (2,651+ reviews)

Capterra: 4.7/5 (1784+ reviews)

Microsoft Forms vs Jotform

Matter of DifferenceMicrosoft FormsJotform
Feature SetAI for insights, media options in quizzes, instant reports.Extensive template library, advanced form fields, mobile app support.
User Interface & ExperienceDesigned for quick form creation, Microsoft integration.User-friendly with drag-and-drop builder, versatile for various applications.
Customization OptionsLimited in text editing features, intuitive design.Offers robust integration options, extensive template selection for customization.
Pricing & PlansPricing ranges from $6 to $22 per user/month.Free to $99 per month, with more comprehensive features at higher tiers.
Customer Support & ResourcesLacks folder organization and advanced text editing.Free plan comes with limitations, feature-rich but might be overwhelming for some.

7. Zoho Forms

Zoho Forms Overview

Zoho Forms is a part of the extensive Zoho Suite, known for its robust form creation and management capabilities. It offers a balance of simplicity and advanced functionality, making it suitable for businesses of all sizes.

Zoho Forms Key Features

  • Comprehensive Form Builder: Offers a range of tools for creating detailed forms.

  • Multi-Platform Integration: Integrates seamlessly with Zoho CRM and other Zoho apps.

  • Advanced Analytics: Provides detailed insights into form responses.

  • Automation and Workflow Management: Automates tasks and manages form-related workflows.

  • Customizable Templates: Wide variety of templates for different business needs.

  • Mobile App: Manage forms and access data on the go.

Zoho Forms Pros

  • Integration with Zoho Ecosystem: Enhances productivity and data management.

  • User-Friendly Interface: Simplifies the form creation process.

  • Advanced Analytics: Offers in-depth insights into user interactions and data.

  • Flexible Customization: Adaptable to various business requirements.

Zoho Forms Cons

  • Learning Curve: Some features may require time to master.

  • Limited Third-Party Integrations: Compared to some competitors, it offers fewer external integrations.

Zoho Forms Pricing

Basic: $10 p/mo

Standard: $25 p/mo

Professional: $50 p/mo

Premium: $90 p/mo

Zoho Forms Customer Ratings and Reviews:

G2: 4.4/5 (145+ reviews)

Capterra: 4.5/5 (119+ reviews)

Microsoft Forms vs Zoho Forms

Matter of DifferenceMicrosoft FormsZoho Forms
Feature SetAI-driven insights, media embedding, customizable themes.Comprehensive tools for form creation, advanced analytics, mobile app support.
User Interface & ExperienceSeamless Microsoft product integration, intuitive design editor.User-friendly with seamless integration with Zoho ecosystem, suitable for detailed form creation.
Customization OptionsLimited rich text editing, but offers intuitive theme customization.Offers a high degree of flexibility with customizable templates and workflow management.
Pricing & Plans$6 to $22 per user/month, depending on the Microsoft 365 plan.Ranges from $10 to $90 per month, with different tiers for varying needs.
Customer Support & ResourcesLacks folder organization and advanced text editing features.Offers in-depth analytics but has a learning curve and limited third-party integrations.

Conclusion

In conclusion, while alternatives to Microsoft Forms offer varied features, Supatool emerges as the superior choice with its user-friendly design, extensive customization, and efficient data management.

Ideal for both beginners and seasoned users, Supatool provides the perfect blend of simplicity and advanced functionality. It stands out in scalability, making it apt for businesses of all sizes.

Discover the Supatool difference in form building and data analysis yourself – it's time to elevate your form creation experience with Supatool.

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