How to Link or Insert a PDF in Google Sheets

Open Google Drive by navigating to drive.google.com.

Ensure you are logged into the Google account where you want to store the PDF.

Click on the ‘New’ button on the left side of the screen.

Select "New folder" from the dropdown menu.

Name the folder appropriately and click ‘Create’.

Now Open the newly created folder by double-clicking on it.

Click on the ‘New’ button again.

And select "File upload" from the dropdown menu.

Now locate the PDF file on your device and click on ‘Open’.

This will upload the PDF in your Google Drive folder.

In Google Drive, locate the PDF you just uploaded. Right-click on it to open a context menu.

Click on ‘Share’ to open the sharing settings.

Adjust the sharing settings to "Anyone with the link can view" to ensure accessibility.

Click on "Copy link" to generate and copy the shareable link to your clipboard.

Go to Google Sheets and open the spreadsheet where you want to link the PDF.

Click on the cell where you want to insert the PDF link.

Right-click on the selected cell and choose "Insert link" or use the keyboard shortcut Ctrl + K (Cmd + K on Mac).

Paste the shareable link you copied from Google Drive into the link field and click ‘Apply’.

This will insert the PDF link in your Google Sheet cell.

To make the link more user-friendly, you can customize the text that appears in the cell. Click on the cell with the link, then click on the pen icon.

You can see the text field.

In the ‘Text’ field, replace the URL with a descriptive text like "View PDF" or "Project Plan PDF" and click ‘Apply’.

Now, you can see your customized PDF name.

And that’s how you insert a PDF in Google Sheets!

By following these steps, you can seamlessly integrate important documents into your spreadsheets, making them accessible and easy to share.

This method is perfect for project management, educational resources, and any scenario where centralized, easy-to-access documentation is crucial.