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How to Convert Google Forms Responses to PDF (4 Ways)

Last Updated: Thu Jun 27 2024

We will show you 4 different methods of how to convert Google Forms responses to PDF.

This will enable anyone to transform their collected data into neatly organized, shareable PDF documents.

Our approach makes converting Google Forms to PDFs simple, enabling easy sharing of insights and feedback in a professional format.

Let’s dive in!

Steps:

  • Create or Select Your Form
  • Access Responses
  • Convert Responses to PDF (4 Methods)

Step 1: Create or Select Your Form

If you haven’t created a Google Form yet and not collected any responses, then do that by going to Google Forms. Or choose an existing form filled with the responses you want to convert into a PDF:

red arrow pointing to an existing form in google forms

Step 2: Go to Responses

Click on the “Responses” tab to see the data collected from your form submissions.

red arrow pointing to responses tab

Step 3: Convert Responses to PDF (4 Methods)

Method 1: Convert All Responses

In the responses tab, click on the three dots right beside the Google Sheet “Link to Sheets” icon.

red arrow pointing to three dots right beside the Google Sheet “Link to Sheets” icon

Choose "Print all responses,":

red arrow pointing to print all responses from dropdown menu

Then save as PDF in the print dialog.

red arrow pointing to save as pdf arrow in the print dialog

Notice where you receive the form in your pc.

Troubleshooting Tip: If the formatting appears misaligned in the PDF preview, adjust the scale or margins within the print dialog to ensure the content fits perfectly on the page.

Method 2: Convert Individual Responses

To convert individual responses, go to the “Individual” tab within the “Responses” tab.

red arrow pointing to individual responses tab

Select the response you wish to convert:

red arrow pointing to respondents email address

click the printer icon, and save as PDF.

red arrow pointing to printer icon

Method 3: Convert The Full Form

If you need to distribute paper copies of your Google Form, perhaps for audiences who prefer not traditional online formats—like students or attendees of a workshop—you can convert the entire form into a PDF.

This makes it easy to print and hand out as needed. To convert the full form into a PDF, follow these steps:

1. Start by either creating a new form in Google Forms or selecting an existing one.

2. Add any necessary questions and adjust your settings as desired.

3. To save your form as a PDF, click on the vertical ellipsis '⋮' (More) in the upper right corner and select 'Print', or simply press CTRL/Command + P.

red arrow pointing to print option in dropdown menu

4. In the print options, most browsers will offer a 'Print to PDF' or 'Save as PDF' choice. Select 'Save as PDF' if it's not automatically chosen.

white arrow pointing to “Save as PDF” in print dialog

5. Click 'Save' to generate your PDF document, which you can then distribute digitally or print for physical distribution.

6. Alternatively, you can print the form directly without first saving it as a PDF.

Method 4: Convert The Summary of Responses

Google Forms provides a convenient summary view that aggregates all responses to each question, displaying them in an easy-to-understand graph format. This summary is perfect for capturing quick insights and can be seamlessly integrated into documents or presentations.

To convert this summary into a PDF, follow these steps:

1. Navigate to the 'Responses' tab in your Google Form and select the 'Summary' sub-tab to view the graphical overview.

red arrow pointing to ‘Summary’ sub-tab in ‘Responses’ tab

2. To begin the conversion process, press CTRL/Command + P. This will open a preview tab showing the summary.

preview tab showing the summary of google form responses

3. Press CTRL/Command + P again while in the preview tab to open the print dialog.

print dialog of ‘Summary’ tab

4. From here, you can either choose to 'Save as PDF' to create a digital file or select the print option to get a physical copy.

Back

Finished!

Customize Your PDF

Before finalizing your PDF, consider customizing its appearance for better readability or to align with your organization's branding.

Layout and Design Customization: In the print dialog, explore settings, such as layout orientation (portrait or landscape):

red arrow pointing to layout option in the print dialog

And margins:

red arrow pointing to margins option in the print dialog

Adjust these settings to enhance the presentation of your PDF document.

Custom Formatting Tips: Add headers or footers in your PDF document for a professional touch, such as including the form's title, page numbers, or your organization's contact information.

Enhance PDF with advanced features

After conversion, further enhance your PDF with advanced features using PDF editing software:

  • Electronic Signatures: Add signature fields if your PDF requires acknowledgment or approval.

  • Encrypt Documents: Secure sensitive data by encrypting your PDF files.

  • Fillable Form Fields: For interactive documents, incorporate fillable fields that recipients can complete in the PDF version.

Troubleshooting Common Pitfalls

Encountering issues? Here are fixes to common problems:

  • Formatting Errors: Ensure your browser's print-to-PDF settings are correctly configured to prevent cut-off text or misaligned layouts.

  • Large Response Volumes: For forms with extensive responses, consider segmenting the data into multiple PDFs to avoid overwhelming single documents.

Automating PDF Generation from Google Forms

Automating the conversion of Google Forms responses into PDFs will definitely make your workflow better.

By integrating Google Forms with automation tools like Zapier or Google Scripts, you can set up triggers that automatically generate PDFs upon form submission.

This not only saves time but also ensures that your data management process is seamless and error-free, allowing you to focus on analysis and action.

Managing Large Scale PDF Exports Efficiently

Handling a high volume of PDF exports demands a strategic approach. For those dealing with extensive datasets, utilizing cloud storage solutions like Google Drive alongside Google Sheets can optimize the process.

By automatically syncing form responses to Sheets and then batch exporting them to PDFs, you can manage large-scale exports with precision.

This method offers a structured way to organize, access, and share your PDFs, making the management of bulky data sets a breeze.

We hope we helped you to convert Google Forms responses to PDF.

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